Adding Participants to Assessments

Welcome to Alooba, your end-to-end selection platform designed to streamline participant evaluation across various stages, including Screening, Interviews, and In-depth Assessments. In this support article, we'll walk you through the different methods for adding candidates and employees to your assessments or exercises in Alooba. Whether you're a recruiter looking to evaluate potential hires or a manager seeking to assess your team's skills, we've got you covered.

Adding Participants

Inviting a Single Participant

Inviting an individual participant to an Alooba assessment is a straightforward process. This method is ideal for scenarios where you want to assess specific candidates or employees.

For a detailed guide on this process, please refer to the article Inviting Participants to Alooba Assessments.

Bulk Importing

Are you dealing with a high volume of candidates or employees? Our bulk importing feature is your solution. This method is invaluable if you're not using an Applicant Tracking System (ATS) or if your current ATS isn't supported by Alooba. Instead of manually entering each participant's details, you can export your list of candidates or employees from various sources and effortlessly import them into Alooba.

For a comprehensive guide on bulk importing, refer to the article Bulk Importing Participants using a CSV File.

Assessment Public Link

Sharing assessment public links offer a versatile way to invite external participants to your assessments. This method is perfect for streamlining distribution and simplifying the pre-screening process. You can share the assessment link via various channels, including job ads, emails, or social media.

Learn more about using assessment public links in the article Self-invitations Through Assessment Public Links.

ATS Integrations

Integrating your ATS with Alooba provides a centralized and automated solution for managing candidates. This method ensures seamless data synchronization and drastically simplifies the invitation of job applicants to assessments.

See how easy it is to integrate your ATS with Alooba in the article Applicant Tracking System (ATS) Integrations.

Participant Experience

Invitation Email

Upon invitation, regardless of it they're invited individually, in bulk, through the public link, or via an ATS, all participants will receive a comprehensive email detailing the assessment, its content, minimum technical requirements, and the deadline. You can even customize the invitation text to align with your branding and communication style.

Example invitation email sent out to Candidates

Participant Progress

To ensure a smooth participant experience, you can also manage participant progress. You can check each participant's assessment status to see where they are in the process. If needed, it's possible to extend an expiry date, offer retakes, or grant additional time.


Alooba's flexibility shines through its diverse methods for adding participants to assessments. Whether you're inviting one participant or a hundred, customizing invitations, or integrating with your ATS, we've designed our platform to cater to your needs. By understanding and utilizing these invitation methods, you can create a seamless and efficient assessment experience for both candidates and employees. If you're ready to dive deeper into any of these methods, our in-depth articles are here to guide you every step of the way.

Should you require further assistance or have any questions, do not hesitate to contact your account manager or our support team.

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