Self-invitations Through Assessment Public Links

Introduction

Assessment public links are a powerful feature within Alooba that allows users to generate unique URLs for assessments, enabling easy access and sharing with external participants or stakeholders. In this support article, we will explain what assessment public links are, provide step-by-step instructions on how to generate them, and highlight the benefits and use cases of utilizing public links within our platform.

What are assessment public links?

Assessment public links are unique URLs that provide direct access to allow participants to invite themselves to a specific assessment. When generated, these links can be shared with anyone, granting them the ability to take the assessment.

Benefits and use cases of assessment public links

1. Sharing with External Participants: Public links allow you to invite external participants to take assessments. This simplifies the process and improves the candidate experience.
2. Streamlining Assessment Distribution: Public links provide a convenient method for distributing assessments to a large number of participants, eliminating the need to manually invite each individual.
3. Streamlined Pre-Screening for High-Volume Recruitment: In high-volume recruitment scenarios, such as hiring for seasonal positions or entry-level roles, sharing the assessment public link with a large pool of candidates streamlines the pre-screening process. This efficient method saves time and resources, allowing recruiters to focus on the most promising candidates.
4. Easy Access for your Internal Employees: Sharing the exercise public link with all employees enables interested individuals to invite themselves to participate in the exercise. This empowers employees to proactively engage in self-assessment and self-development opportunities.
5. Including Public Links in Job Ads for Direct Assessment Access: By incorporating the public link in job ads, candidates can conveniently invite themselves to take the assessment, showcasing their skills and qualifications directly. This streamlined approach simplifies the application process and eliminates the need for additional steps.

How to generate public links for assessments

For New Assessments

During the assessment creation process, you will see a checkbox labeled "Generate Public Link." By default, this checkbox is selected, enabling the creation of a public link for your assessment. Simply proceed with creating the assessment to generate the public link automatically.

For Existing Assessments

If you already have an assessment and want to generate a public link, follow these steps:

1. Visit the "Edit Assessment" configuration page.
2. Look for the option to enable the public link feature as in the previous screenshot. Check the corresponding checkbox to generate a public link for the assessment.
3. Save the updated configuration to generate the public link.

How to use an assessment public link

For assessments that have the public link feature enabled, you can easily share the link with participants or anyone you would like to take the assessment. Follow these steps:

1. Locate the assessment with the public link feature enabled.
2. Click on the link icon (represented by a chain symbol). This action will automatically copy the assessment's public link to your clipboard.
3. Share the link with participants or stakeholders using your preferred communication channels or any other appropriate method.

When inviting candidates to take an assessment, you can include the public link in your job postings or recruitment emails. This allows interested candidates to directly access the assessment and showcase their skills and qualifications. You can also include the public link in your company's career page or talent portal.

When evaluating employees or conducting performance reviews, you can share the public link in internal communication channels, such as team collaboration tools, or with each employee individually. This gives them direct access to the assessment, allowing them to provide self-assessments or participate in evaluations seamlessly.

Participants' experience when accessing the public link URL

When someone accesses the public link they will be directed to a form where they need to provide their contact information, including their email address.

After participants fill in the form, they will receive an email containing detailed test instructions, including any specific requirements or guidelines for the assessment. This step ensures that the provided email address is accurate and enables us to send them important test instructions. It is important for candidates to carefully review this email to ensure they understand the assessment process and any additional steps they need to take.

You can refer to this article to learn more about customizing the invitation email and how Alooba Assess and Alooba Junior invitation emails differ from Alooba Growth ones.

Conclusion

Assessment public links are a valuable tool for streamlining the assessment process and expanding collaboration possibilities within our platform. By generating unique URLs, users can easily share assessments with external participants or stakeholders, ensuring a seamless experience and efficient evaluation. Start leveraging the benefits of public links today and enhance your assessment workflow.