Simplifying Assessment Creation with Custom Templates

Introduction

If you are new to the Alooba platform or feeling unsure about creating your first assessment, there's no need to worry. Alooba's feature-rich assessment platform provides assessment templates to assist you and simplify the assessment creation process. These templates enable you to quickly create assessments tailored to specific roles and hiring needs, saving you time and effort. Alooba has a set of predefined templates that are available to use as is, but when there are some specific requirements you want to include across multiple assessments you can create your own organization templates. Creating organization templates will help new users from your team get up and start using Alooba quickly. This support article will guide you through the process of creating a new template from scratch and converting existing assessments into templates. By the end of this article, you'll have a solid understanding of how to utilize these templates effectively to optimize your assessment workflow.

Understanding Alooba Templates and Organization Templates

Alooba Templates are crafted by our experts at Alooba for common use cases, such as hiring for Data Analyst or Data Scientist roles. These templates offer a ready-to-use starting point for users who are new to assessment creation. They come pre-configured with various settings, allowing you to make adjustments as needed for your specific requirements. Alooba Templates are available to all users on the Alooba platform.

On the other hand, as you gain experience in creating Alooba assessments, Organization Templates become a valuable asset. They allow you to save frequently used settings and assessment formats required by your organization, streamlining the process of creating future assessments. These templates are created by you to cater to your organization's unique needs. These templates are exclusive to your organization's users, offering a personalized solution for you.

On the template listing page, you will find both Alooba Templates and your Organization Templates. Alooba Templates will have the subheading "Alooba Template," while your Organization's Templates will clearly indicate that it's your organization's template by including your organization name directly under the template title. This clear distinction allows you to easily identify and access the templates you need based on their source. Also note, that your organization's templates will show up before the Alooba templates.

Creating a New Template from Scratch

To create a new template from scratch, follow these straightforward steps:

1. Login to your Alooba account.
2. Click on the Alooba product you have access to.

3. Locate the Create Assessment button and click on it.

   

4. On the assessment creation page, you will see a list of available templates. These include both the Alooba templates and your organization's templates.

   

5. At the bottom of the list, find the Create Your Own Template button, and click on it to initiate the template creation process.

Customizing the Template

Once you begin the template creation process, you can tailor the assessment template to meet your specific requirements. The template creation process is almost identical to creating an assessment. For more detail about each of the sections, you can check the related details of creating an assessment.

Here's a high level breakdown of each section of the template creation form:

1. Template Information: Define a name for the template, specify the role you are hiring for, and the location of the role.

   

   

2. Candidate Information: Select which additional information will be collected from participants before they start the assessment.

   

3. Test Components: Add various test sections and customize the test length and subjects for each section.

   

4. Question Generation: Based on your settings, the system will generate questions for the assessment. You can further customize the questions by adding, removing, or replacing them.

   

5. Save Template: Once you have set up the template to your satisfaction, click Save Template to create the new organization template.

   

Creating a Template from an Existing Assessment

To create a template from an existing assessment, you have two options:

1. Convert to Template: If no one has been invited to the assessment yet, simply click on the Convert to Template option within the action menu of the particular assessment. The assessment will be converted into an organization template, and removed from the assessment list.

   

2. Duplicate and Convert: If participants have already been invited to the assessment you will not be able to directly convert it to a template. However, you can first duplicate the assessment to create a new assessment without any participants by selecting Duplicate from within the assessment's action menu. Then, you can convert the new assessment into a template using the Convert to Template option.

   

Templates for Alooba Assess, Alooba Growth, and Alooba Junior

Currently, all three core Alooba products utilize the same set of templates. If you plan on using templates across multiple products it is recommended to make sure they are clearly labeled within the template title.

Conclusion

With Alooba Templates and Organization Templates at your disposal, you can expedite your assessment creation process and ensure consistency across multiple hiring cycles. These features empower you and your team to tailor assessments to your specific needs and access expertly-crafted templates for common roles. Streamline your assessment workflow and uncover top talent with ease, thanks to the flexibility and convenience of Alooba's powerful templates. If you encounter any issues or need further guidance, don't hesitate to reach out to your account manager for assistance. Happy assessing!